Logistics Technical Assistant at the Norwegian Refugee Council (NRC)

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The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the poition below:

Job Title: Logistics Technical Assistant

Job Identification: 1370
Location: Biu, Borno
Job Category: Logistics
Job Schedule: Full time

Role and Responsibilities

  • The position of Logistics Assistant will be based in Biu. H/She will be responsible for specific tasks related to warehouse management, vehicle and generator management and assets at the Biu Office.

Responsibilities – Fleet:

  • Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies
  • Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
  • Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance with the Field Coordinator.
  • Ensure that NRC generators in Biu are maintained on regular basis.
  • Responsible for the receipt, storage and dispatch of all stock at the Biu Office ensuring that proper documentation is maintained for same.
  • Ensure that assets are tagged before being dispatched to the field.
  • To also ensure asset movement is tracked in the Asset Register

Responsibilities – Warehouse:

  • Ensure that only authorized staff are allowed to enter the warehouse and receive supplies or materials
  • Maintains an up-to-date record of all stocks movements.
  • Receives and inspects the physical condition of consignments and scrutinizes relevant documents.
  • Check supplies and ensures all over/wrongly consigned goods are returned to suppliers.
  • Allocate storage space and maintain orderliness and cleanliness of the warehouse at all times
  • Ensure safety and security of materials
  • Prepare monthly stock reports and assist in carrying out periodic physical inventory checks
  • Immediately report losses, damages or discrepancies to the Logistics Coordinator
  • Inform Logistics Team Lead on the expiry date of consumable items stored at the warehouse.
  • Update stock and share it with relevant staff weekly basis
  • Arrange truck and labourers for loading and offloading the materials at the warehouse

Specific Responsibilities

  • Ensure all drivers adhere to NRC logistics and drivers procedures
  • Compile and submit monthly fleet and stock reports
  • Ensure the NRC fleet is utilized and optimised accordingly.
  • Prepare requisitions for spare parts for vehicles
  • Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
  • Secure that NRC vehicles are equipped with necessary documents and equipment
  • Ensure all drivers fill movement logbook and that logbook is signed by the passengers.
  • Responsible for the receipt, storage and dispatch of all stock at the Biu Office ensuring that proper documentation is maintained for same.
  • Ensure that assets are tagged before being dispatched to the field.
  • To also ensure asset movement is tracked in the Asset Register
  • Ensure that all vehicle records and reports including logbooks, accident report etc are filled appropriately.
  • Keep a log of the generators and ensure that fuel consumption is monitored and recorded appropriately
  • Conduct warehousing processes with a focus on country and NRC regulations
  • Receive materials and supplies, store them in assigned locations and distribute according to NRC procedure
  • Maintain records of all incoming and outgoing materials
  • Supervise packing, loading and unloading of all material

Job Requirements
Qualification:

  • Candidates should possess Bachelor’s degree

Competencies:
Behavioral competencies:

  • Problem solving and solution-oriented
  • Adaptable and coping with change
  • Managing resources

Professional competencies:

  • Experience from working with transport and vehicle management in a humanitarian/recovery context
  • Experience with inventory and asset management.
  • Experience with computers – Microsoft Word and Excel plus email
  • Previous experience from working in complex and volatile contexts
  • Documented results related to the position’s responsibilities
  • Good knowledge of English

Performance Management:

  • The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management System. The following documents will be used for performance reviews:
    • The Job Description
    • The individual Work- and Professional Development Plan
    • The Competency Framework
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